When Ramp Meets Real-Time Accounting: A New Standard for Finance

Don't let your ERP undo Ramp's magic

Life before Ramp? Messy. Bank cards with no controls, manual expense reports, slow reimbursements, constant errors, fraud risks, and clunky software that left finance teams drowning in busywork.

Ramp fixed the chaos by automating and centralizing cards, expenses, approvals, and reporting into one seamless platform.

But the real problem? Legacy ERPs are not built for real-time systems.

If your ERP doesn't ingest Ramp's data cleanly, you lose the value of Ramp's automation and accuracy. Finance and accounting teams are forced back into manual reconciliation and spreadsheet workarounds, slowing down your month-end close.

You're not alone if you've faced these issues:

Missing audit trail or source attachments

ERPs require an attachment for auditability, but many systems fail to import receipts or audit metadata properly. Additionally, legacy integrations often lack bidirectional context—users can't easily click from an expense in the ERP back to its Ramp transaction.

Rigid and high-maintenance field mapping

Some legacy ERPs limit when custom fields can sync with spend data (like expenses by Event), making it difficult to capture granular insights. Others require manual mapping of charts of accounts, departments, locations, and tax codes during setup.

Vendor syncing and normalization issues

ERP vendor records rarely match card-transaction vendor names ("AMAZON WEB SERVICES" vs. "AWS" or "AMZN*12345).

Limited multi-entity handling

Because ERPs store charts of accounts, tax rules, currencies, and approval workflows at the entity level, some Ramp ⇔ ERP integrations require separate connections and mappings per subsidiary.

Turn Ramp data into instant accounting clarity with Rillet

01 Zero setup required in Ramp

Rillet pushes your accounting structure into Ramp automatically, enabling day-one readiness. Your chart of accounts, vendors, and all custom fields sync from Rillet into Ramp. No manual configuration is required in Ramp, but you can make customizations as needed. You'll be up and running in less than five minutes.

02 Automatic PDF & Receipt pulling from Ramp

When bills, card transactions, or reimbursements sync from Ramp, Rillet automatically imports all associated PDFs or receipts into the platform. This allows teams to review source documents directly in Rillet without switching back to Ramp. When needed, each synced transaction includes a direct link back to its source in Ramp for easy reference.

03 Intelligent bill scanning and automatic prepaid & fixed-asset detection

Rillet automates the entire prepaid and fixed-asset management process. Rillet scans each invoice, builds the amortization waterfall, and posts the monthly amortization entries directly to your GL. All of this advanced accounting logic is built into Rillet's Ramp sync—no spreadsheets or manual adjustments.

04 Spend analysis + real time alerts

As Rillet automatically processes every receipt flowing through Ramp, it also analyzes spend patterns in real time. We don't just detect changes—we tell you why they happened. Whether it's a price increase, a seat count change, or a usage shift, Rillet breaks it down clearly and notifies you instantly.

For example, your monthly Slack invoice shows $10 per user for 30 users. Next month, it's $10 per user, but now for 40 users. The moment that hits, Rillet flags the change and alerts you: Your Slack spend increased because your user count went up.

05 AI reconciliation with full audit trails

Rillet's AI continuously crawls bank transactions, card transactions, reimbursements, and bills, and reconciles them for you at a 99% match rate. For every synced Ramp transaction, Rillet also pulls in the attachment (receipt/invoice), deep links to the source Ramp transaction, and preserves all Ramp metadata.

06 Unified workflow across all spend types

All Ramp transactions (card changes, reimbursements, and bills) flow through the same consistent workflow in Rillet. Each item automatically syncs with attachments and metadata, provides a real-time GL impact preview, and follows identical review, editing, and reconciliation steps.

Rillet \<> Ramp stats:

• Rillet processes thousands of Ramp transactions, amounting to \~$10M per day

• Rillet \<> Ramp transactions have tripled YoY

• Less than 5 minutes to set up (really)

When Ramp Meets Real-Time Accounting: The Quick Version

Ramp changed how modern finance teams manage spend. With built-in controls, automated receipts, and real-time visibility, it removed much of the manual work from expense management.

But when Ramp data flows into a legacy ERP, that efficiency often disappears.

Instead of real-time clarity, accounting teams are left rebuilding context—tracking down receipts, fixing vendor names, managing prepaids in spreadsheets, and reconciling everything after the fact. That’s not a Ramp problem. It’s an ERP problem.

At Rillet, we built a native Ramp integration to fix it.

Why Ramp + Traditional ERPs Fall Apart

Ramp is designed for real-time systems. Most ERPs are not.

When ERPs can’t ingest Ramp data cleanly, finance teams lose the value of Ramp’s automation and accuracy. Receipts go missing, audit trails break, mappings become fragile, and multi-entity support turns into manual work.

The result? Slower closes and more cleanup.

Built to Match Ramp’s Speed

Rillet’s Ramp integration was designed so accounting can move as fast as spend.

We automatically push your accounting structure into Ramp, including your chart of accounts, vendors, and custom fields, so there’s no manual setup required. Transactions, receipts, and reimbursements sync with full context, and every entry links back to its source in Ramp.

That means fewer handoffs, fewer spreadsheets, and accounting data you can trust from day one.

Automation That Goes Beyond Syncing

Rillet doesn’t just move Ramp data—it makes it usable.

Receipts and PDFs are pulled in automatically. Prepaid expenses and fixed assets are detected and handled without manual schedules. And reconciliation happens continuously with full audit trails preserved.

Why We Built This Integration

Ramp modernized how companies spend money. Rillet modernizes how they account for it.

Together, they give finance teams real-time visibility, automated documentation, and a faster close—without adding more tools or manual processes.

Real companies. Real Ramp x Rillet automation. Real results.

Turquoise Health was scaling fast, but their disconnected tools and QuickBooks-based workflows created delays, duplicate transactions, and a 10-day close. By adopting Rillet and leveraging Ramp data inside a unified accounting environment, they eliminated manual reconciliation.

• Ramp transactions fully automated: bills, card transactions, and reimbursements sync cleanly into Rillet with source documents, eliminating duplicate entries.

• Close time reduced from 10+ days to under 5.

• 4+ days saved every month on manual accounting work.

• 6-week full migration (compared to six months for legacy systems).